Six Things to Look for When Touring a Venue for Your Private Event

Planning a shower, milestone birthday, anniversary, or other celebration? Touring potential event venues is one of the most exciting parts of the planning process—and one of the most important.

If you’re still in the early stages of planning, be sure to check out our first post in this series: Planning the Perfect Social Event: Four Essential Steps to Begin Planning. It covers guest lists, choosing a planning team, selecting a date, and more. Once you’ve tackled those essentials, it’s time to think about your venue tour.

It’s your chance to see the space, imagine the flow of your event, and ask questions that might not be obvious from a website or brochure. Whether you’re planning something intimate or large-scale, here are six key things to keep in mind on your venue tour.

1. The Guest Experience Starts at the Curb

First impressions matter. When you arrive at the venue, try to see it through your guests’ eyes.

• Is there clear signage for parking and entrances?
• Are the walkways accessible for older guests or those with mobility needs?
• Will guests know where to go when they arrive?

A well-thought-out arrival experience helps set a welcoming tone for the entire event.

Erin’s Helpful Tip: At LaBelle Winery, we always suggest including parking directions or an entrance note on your invitation. A simple welcome sign at the door can go a long way—and makes a great photo spot!

2. The Layout Tells a Story

:It’s not just about whether a space fits your guest count—it’s about how it flows.

• Is there a clear area for gathering, dining, and any other planned activities?
• Will you need space for things like a guest book, favor table, or games?
• Is there room to move around comfortably?

As you tour, picture how your event will unfold from start to finish. A good venue should help you visualize that.

Erin’s Helpful Tip: Don’t be afraid of floor plans! At LaBelle, we help you map everything out—even the little things like flower bars or themed activity stations.

3. Know the Decorating Boundaries

Every venue has rules—and they’re not all the same.

• Can you hang decor on the walls or from the ceiling?
• Are candles or open flames allowed?
• Are there restrictions on certain types of flowers or materials?

Asking about decorating policies early will save you time (and possibly money) down the line.

Erin’s Helpful Tip: If you’re considering something unusual—like oversized props or specialty installations—just ask. We’ve seen lots of creative setups and can advise on what works best in each space.

4. Menu Flexibility Is Key

Not all venues offer the same food and beverage flexibility.

• Does the venue offer in-house catering, or can you bring in your own?
• Are there options for plated meals, buffets, or passed hors d’oeuvres?
• Can the menu reflect your theme or preferences?

You don’t need to decide on a menu during the tour—but it’s helpful to know what’s possible.

Erin’s Helpful Tip: We love weaving your event theme into the menu—like offering cucumber cups for a garden party or sparkling wine for a “Prosecco & Pearls” shower.

5. Ask About Guest Needs and Special Diets

Even if you don’t know every guest’s needs yet, it’s good to ask how the venue handles food sensitivities.

• Can they accommodate allergies or special dietary restrictions?
• Are items labeled or separated for safety?
• What’s the process for requesting special meals?

A thoughtful venue will be proactive in addressing these needs.

Erin’s Helpful Tip: We’re big on food safety at LaBelle. If you’re unsure who has restrictions, we can label items buffet-style to make sure everyone feels comfortable.

6. Consider the Beverage Options

From signature cocktails to sparkling water bars, drinks are often where you can add a personal touch

• What types of bar setups are available—cash bar, hosted bar, or something in between?
• Can you choose the wine or offer a themed welcome drink?
• Are non-alcoholic options included?

You don’t need to go over the top—sometimes, a single creative drink offering can make a big impression.

Erin’s Helpful Tip: A fun middle ground? Offer guests a signature welcome drink—like an espresso martini or glass of bubbly—and then switch to a cash bar. It keeps things festive and budget-friendly!

READY TO START Touring Venues?

You don’t need every detail figured out before your venue tour. But showing up with the right questions—and an open mind—will help you feel more confident and informed throughout the planning process.

At LaBelle Winery, we love helping people bring their vision to life. We offer private venue tours at our Amherst and Derry, NH locations—no pressure, just a chance to see what might be possible! Click Here to Submit an Inquiry Form

Email Erin Rock: erin@experiencelabelle.com

Call Erin Rock: (603) 672-9898 ext. 100

Click Here to Learn More about Social Events at LaBelle Winery